• specialised_expo_candidature

    specialised_expo_candidature

specialized astana
  • 1. Candidature Phase

    Submission of Candidatures 

    The Government of the State wishing to organise the Specialised Expo 2022/23, known officially as an International Recognised Exhibition, must submit its application to the BIE mentioning the proposed theme, the proposed dates, the duration of the Expo, a guarantee of the fulfilment of its obligations, and the legal status of the organisers.

    To apply for Specialised Expos, candidates must submit their applications between 5 and 6 years before the proposed opening dates of the Expo.

    After one country has submitted its application to the BIE, all other countries wishing to organise the Specialised Expo 2022/23 had six months to submit their own bids. Following the application of Poland submitted to the BIE on 15 June 2016, the candidate list remained open until 15 December 2016 at 6pm (Paris time).

    There must be at least 15 years between any two Expos organised in the same country. If the Government submitting the application is not the organiser of the Expo, it must officially recognise the organisers and guarantee the fulfilment of their obligations.

  • 2. Project Examination Phase

    Bid Dossier

    After the candidature phase, all candidates present a full bid dossier based on defined specifications. These bid dossiers will be used as the basis for the work of BIE Enquiry Missions that will be carried out in candidate countries.

    Enquiry Mission

    Enquiry Missions are carried out by the BIE in each candidate city. These missions will assess the feasibility and viability of the Expo project, the political and social climate of the candidate country and city, and the support of the government for the project.

    The following elements are evaluated:

    • The proposed theme (its definition and its content)
    • Date and duration
    • Location
    • Area of the Expo site
    • Number of expected visitors
    • Proposed measures to ensure financial feasibility and financial guarantees
    • Indicators that will allow the evaluation of the participation costs for countries and the proposed financial and material provisions to minimize this cost.
    • Attitude of relevant authorities and interested parties
    • Public support for the project
    • Environmental impact of the project
    • Plans for the communication and promotion of the project

    Project Assessment

    The results of the Enquiry Missions are compiled in a report, reviewed by the Executive Committee of the BIE and forwarded with advice to the General Assembly. The Members States are asked to approve or not the recommendations of the Executive Committee, based on each Enquiry Mission report, on whether each project should be considered viable or not and allowed to progress to the final vote at the following General Assembly. Once approved, the report forms the basis of evaluation by BIE Member States during the vote.

    International Campaign – Project Development

    In order to garner support for their Expo project, candidate countries carry out international campaigns as soon as they have submitted their bid to host an Expo.

    During each General Assembly of the BIE held between the submission of the bid and the final vote, candidate countries have the opportunity to present their Expo project to delegates.

    Specialised Expo 2022/23 - Bidding Process

  • 3. Election

    At the end of the project examination phase, BIE Member States will vote for the host country of Expo 2022/23 in a secret ballot at the 162nd General Assembly of the BIE due to be held in November 2017.

    The selection criteria are based on the feasibility and the viability of the Expo project as determined by the Enquiry Mission, as well as the appeal of the proposed Expo theme and whether it allows for the participation of each country in the Expo. Member States also take into consideration their bilateral relations with the candidate countries when considering their vote.

    Each Member State has one vote, and Member States are given priority over non-Member States for the organisation of an Expo. In the absence of a bid from a Member State, bids from non-Member States require a two thirds majority in any round of voting to secure the right to organise the Expo.

    The voting procedure

    • In the case of one or two candidates, the right to host an Expo is awarded to the country that obtains a simple majority of the votes for or against.
    • If there are more than two candidates, then a country must receive a two thirds majority in order to win in the first round. If no proposal receives a two thirds majority in the first round, the proposal that receives the least amount of votes is eliminated. This procedure carries on until there are only two candidates left. The host country will then be elected by a simple majority.

    elections

    Following the vote, the future host country will work with the BIE to formalise its Specialised Expo project and will submit a definitive implementation plan, known as a recognition dossier. This dossier needs to be submitted to the BIE at least four years before the opening date of the Expo, so that it can be recognised by the General Assembly.

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