The Government of the State wishing to organise World Expo 2025, known officially as an International Registered Exhibition, must submit its application to the BIE mentioning the proposed theme, the proposed dates, the duration of the Expo, a guarantee of the fulfilment of its obligations, and the legal status of the organisers.
To apply for World Expos, candidates must submit their applications between 6 and 9 years before the proposed opening dates of the Expo.
After one country has submitted its application to the BIE, all other countries wishing to organise World Expo 2025 have six months to submit their own bids. Thus, following the application of France submitted to the BIE on 22 November 2016, the candidate list remained open until 22 May 2017 at 6pm (Paris time).
There must be at least 15 years between any two Expos organised in the same country. If the Government submitting the application is not the organiser of the Expo, it must officially recognise the organisers and guarantee the fulfilment of their obligations.
After the candidature phase, all candidates present a bid dossier based on defined specifications. These bid dossiers will be used as the basis for the work of BIE Enquiry Missions that will be carried out in candidate countries.
Enquiry Missions are carried out by the BIE in each candidate city. These missions will assess the feasibility and viability of the Expo project, the political and social climate of the candidate country and city, and the support of the government for the project.
The following elements are evaluated:
The results of the Enquiry Missions are compiled in a report, reviewed by the Executive Committee of the BIE and forwarded with advice to the General Assembly. The Members States are asked to approve or not the recommendations of the Executive Committee, based on each Enquiry Mission report, on whether each project should be considered viable or not and allowed to progress to the final vote at the following General Assembly. Once approved, the report forms the basis of evaluation by BIE Member States during the vote.
In order to garner support for their Expo project, candidate countries carry out international campaigns as soon as they have submitted their bid to host an Expo.
During each General Assembly of the BIE held between the submission of the bid and the final vote, candidate countries have the opportunity to present their Expo project to delegates.
At the end of the project examination phase, BIE Member States will vote for the host country of Expo 2025 in a secret ballot at the 164th General Assembly of the BIE due to be held in November 2018.
The selection criteria are based on the feasibility and the viability of the Expo project as determined by the Enquiry Mission, as well as the appeal of the proposed Expo theme and whether it allows for the participation of each country in the Expo. Member States also take into consideration their bilateral relations with the candidate countries when considering their vote.
Each Member State has one vote, and Member States are given priority over non-Member States for the organisation of an Expo. In the absence of a bid from a Member State, bids from non-Member States require a two thirds majority in any round of voting to secure the right to organise the Expo.
Following the vote, the future host country will work with the BIE to formalise its World Expo project and will submit a definitive implementation plan, known as a registration dossier. This dossier needs to be submitted to the BIE at least five years before the opening date of the Expo, so that it can be registered by the General Assembly.